Last updated: 18 November 2024

1. Introduction

Impact Assessment Institute (hereinafter referred to as “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Information We Collect

2.1. Personal Information: We may collect personal information from you when you register for our events, including but not limited to your name, email address, telephone number, job title, organization, and payment details. This information is necessary for the registration process and to communicate important updates regarding the event.

2.2. Automatically Collected Information: We may also collect certain information automatically when you visit our website, such as your IP address, browser type, operating system, and browsing activity. This information helps us analyze trends, administer the website, and improve user experience.

3. Use of Information

3.1. We may use the personal information we collect for the following purposes:

3.1.1. To process your registration in our events efficiently and accurately.

3.1.2. To communicate with you regarding the events, including sending important updates, logistical information, and post-event materials.

3.1.3. To provide you with access to our services and resources, including educational materials and follow-up resources related to the events.

3.1.4. To improve our services and develop new offerings based on participant feedback and engagement.

3.1.5. To comply with legal obligations, such as tax or regulatory requirements.

3.2. We may use automatically collected information for analytical purposes, to improve the performance and usability of our website, and for security purposes, including detecting and preventing fraudulent activities.

4. Disclosure of Information

4.1. We may disclose your personal information to third parties in the following circumstances:

4.1.1. To service providers and vendors who assist us in organizing and conducting the Summer School event, such as event management companies, payment processors, and IT support providers. These third parties are contractually obligated to protect your personal information and only use it for the purposes specified by us.

4.1.2. To comply with legal obligations or respond to lawful requests from public authorities, including government agencies and law enforcement officials, when required by applicable law, regulation, or legal process.

5. Data Retention

5.1. We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. We will securely delete or anonymize your personal information when it is no longer needed for the purposes for which it was collected, or when you request its deletion, unless we are required by law to retain it.

6. Your Rights

6.1. You have certain rights regarding your personal data under the GDPR, including the right to access, rectify, or erase your personal information, the right to restrict or object to processing, and the right to data portability. You may exercise these rights by contacting us using the contact information provided in Section 9 of this Privacy Policy.

7. Security

7.1. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, and regular security assessments. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security of your information.

8. Changes to this Privacy Policy

8.1. We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated Privacy Policy on our website. We encourage you to review this Privacy Policy periodically for any changes or updates.

9. Contact Us

9.1. If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at [email protected]  
We will respond to your inquiry as soon as possible and strive to address any concerns you may have regarding the processing of your personal information.